Module A2: Data Collection and Quality Control

1.Purpose and expected learning outcomes

1.1 Overview

Building on the School Records Management System described in Module A1, this module will focus on how to collect high quality data during school census for monitoring EFA.

in this module, you will learn how data can be collected from schools and used for eFA Monitoring. You will learn about good practices for gathering data during annual school censuses – including good practices that should be employed by the Ministry of Education, provincial or district educations offices, and individual schools – to ensure relevant and reliable data are available to support EFA monitoring.

1.2 Getting started

“Our country has committed to achieve the international eFA goals by the year 2015,” the Honorable Minister for education told his staff, “The world is watching our progress. Please show me the latest data about our performance.”

The Ministry of education’s staff hurried away to review all available data. They quickly realized, how- ever, that there are many gaps in the data. Furthermore, they realized some of the data they do have are not up–to-date nor reliable. “How can we improve our data collection system so we are able to monitor our progress toward achieving the eFA goals?” they wondered.

A couple of weeks later, the staff of the district education Offices received the latest instructions from the Ministry of education about the new school census.

“Oh, i know about this,” one said, “nothing new here! This is going to be the same questionnaire like before, asking for the same data…”

“But, look!” another officer interjected, “This questionnaire looks quite different. This time the Ministry has also included clear instructions for us at the district education Office to help the schools to improve the quality of data they report to the school census questionnaire.”

Another few days pass and the schools start to receive their school census packages. When the head- teacher in a local school opens the envelope, she notices the changes.

“Hmm! it seems the Ministry of education has improved the questionnaire,” she mused, “They have improved the design of the form and also included clear explanations to help me understand the data i need to submit. Let me see what kind of data are needed now.”

She studied the form for a few minutes and a sigh of relief appeared on her face. ”Thanks to the latest improvements in our school records management system,” she said to herself, “We have most if not all the data requested in the questionnaire. i won’t have any problem filling in the questionnaire this year.”

1.3 Learning objectives

This module aims to help school managers and education officers at all levels (from local to district to province to central level) to learn about:

  • the close relationship between school records and data collection during an annual school census.
  • the responsibilities of school managers and education officers at different levels, and the role they play in the process of collecting and sharing data during an annual school census.
  • how to organize and conduct a school census.
  • the basic knowledge and skills for reporting to a school census.
  • techniques for controlling and improving the quality of data, collected during a school census.

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