Module A4: Use of Information in Monitoring, Planning and Management

1. Purpose and expected learning outcomes of this module

1.1 Overview

information and indicators are of no use unless they help us to better understand the situation and make sound decisions. in modules A1-A3,

we learnt how to collect data, analyse them and derive indicators that show how our school, and the whole education system, perform. When you have completed this module, you will understand how to further analyse, present and use data and indicators which will enable you and other stakeholders to know about what is happening in our schools, and to make better decisions that will increase access, improve the quality of education, boost performance, and achieve the goals of education for All.

1.2 Getting started

“Last year our school collected and reported a lot of data to the Ministry of education,” complained a school manager, “But we do not see any immediate benefit from all these efforts. What happened to all the data we reported? How can we make good use of these data for our purposes?”

“The Ministry of education has frequently asked me to make sure all the schools in my area respond to the annual school census on time,” said a district education officer, “But i am also interested in using these data to develop education in my district. How can i do this?”

“I understand we collected data from all the schools this year. What happened afterwards? What have we done with all these data? i want to know what the data can tell us. Why am i not informed of the findings?” said the Minister of education to the department directors.

These questions have been frequently asked by school managers, education administrators and various other stakeholders, such as members of school management boards, members of parliament, media and the general public. These questions typically highlight the need to make good use of the data and information that have been so laboriously recorded in schools and collected through the annual school censuses.

1.3 Learning Objectives

This training module aims at:

Helping school managers and personnel to know:

  • the importance of active use of data and information to improve school management and dialogue with stakeholders for achieving EFA.
  • how to transform different types of data into EFA indicators, tables and charts that can be used for presentations, analysis and interpretation by different people for different functions and purposes.
  • how to use the detailed and summary data from school records, as well as the analytical EFA indicators provided by the Ministry of Education and district education office, to compare performance and to improve planning, coordination, implementation, monitoring and management of EFA at school.
  • how to help local stakeholders to make use of data, indicators and information from the school to support EFA in the local area.

Sensitizing local and district education officers to:

  • the nature of different types of EFA data, indicators and information from the schools, the Ministry of education and other relevant bodies.
  • how to use these EFA data, indicators and information for monitoring, planning, coordination and management of EFA at the district and local levels.
  • how to guide and assist the schools and local stakeholders to make better use of EFA data, indicators and information.

Advising education policy-makers and administrators at the central and provincial level about:

  • how school-level EFA data, indicators and information can be used at different levels.
  • making better use of school data and information to improve understanding of EFA progress and achievements, gaps and shortcomings, diversities and disparities, problems and issues, causes and factors, possible solutions and directions, strategies and plans, targets and goals, monitoring, management and evaluation.
  • how to support capacity building of people at all levels in making good use of EFA data, indicators and information.

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