Module A5: Data Flow and Information Dissemination

1. Purpose and expected learning outcomes of this module

1.1 Overview

in modules A1 to A4, we learnt how to keep school records, collect and analyse data to produce indicators, and use the information to make management decisions. in this module, we will learn about the importance of communicating and sharing this information in order to spread understanding and mobilize support.

We will also learn how to promote effective communication between schools and with education administrators, local stakeholders and the general public.

1.2 Getting started

Information is a precious resource. unlike natural resources such as petroleum, coal or iron ore which are finite, information has more value and grows when it is shared and used by more people. The more people who have access to and use information, the more information and knowledge will be further generated, shared and used. This is especially true in education. Education for All (EFA), for example, aims to spread information and knowledge to everyone, young and old, in order to improve their abilities to learn, to apply their knowledge throughout life, and to create new ideas and generate new knowledge.

The same applies to the vast networks of people working for education including school managers, teachers, education officers, curriculum developers and teacher trainers. education professionals can always benefit from more information about what is happening in the schools such as information about how the students are learning, about the latest teaching-learning experiences and innovations, why some schools perform well, and what outcomes and impacts parents and local communities want the school to deliver. This will help them to be aware of and understand the issues, and to learn from each other’s experiences and lessons in order to better plan and manage education.

The education system generates a lot of information every day, especially in the schools, district and provincial education offices, and in the Ministry of education. in the past, access to such information has been confined to those persons and institutions that generated them. imagine what would hap- pen if school managers, teachers and education officers were able to access information about the latest developments in education, and share the experiences and know how of other schools, districts or countries. The impact on how schools are managed, and how teaching/learning processes take place in the classrooms, would be tremendous.

New information and Communication Technologies (ICT) have created many new possibilities for improving data and information flow within the education system, and for disseminating information to the stakeholders. Awareness is growing among the general public, who are asking for more and better information about what is happening in education. Making information about the education system available to all those who work in the education system, and to people from all segments of society including politicians, local community leaders, parents and students, will promote All for education – the prerequisite for education for All.

1.3 Learning Objectives

This training module aims at:

Helping school managers and staff to understand:

  • the importance of data flow and information dissemination.
  • how sharing data and information within the school can improve planning, coordination, implementation, monitoring and management of school activities.
  • how to share information derived from school records with local stakeholders.
  • how to actively participate in data and information flow with other schools, and with higher levels of the education administration.

Sensitizing local and district education officers to the need for them to:

  • facilitate the two-way flow of data and information between the schools and central/provincial education authorities.
  • assist in improving the quality of data reported by the schools.
  • help the schools improve their skills in analysis, communication and use of data and information.
  • make good use of the data from the schools to support decentralized education planning and management.
  • promote flow of data and information between schools and to the local stakeholders.

Advising education policy-makers and administrators at the central and provincial level on how to:

  • provide feedback summaries of information, analysis and indicators to the schools and the district and local education offices for their use in improving education planning and management in schools and throughout the districts and provinces.
  • improve the flow of data between schools in terms of volume, frequency, ease and data quality.
  • regularly disseminate information about what is happening in the education system to relevant stakeholders and the general public throughout the country/province, in order to keep them informed and to mobilize their support.


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